Checklist

Start the application here!

Follow the checklist below to ensure you have ALL necessary information to populate the application, THEN click one of the buttons at the bottom of this page to start.

The checklist will also help prepare the supporting documentation needed to successfully complete the loan process.

  • Basic information about your business and how to contact you
  • Employee details and payroll costs
  • 2019 Tax forms
  • Proof of office expenses
  • Proof of organizational creation
  • Owner verification and identification
  • Proof of Good Standing
  • Electronic transfer information
  • Potential for Non-profits
  • Application

Basic information about your business and how to contact you

Business Legal Name

Business Address

Business Taxpayer Identification Number (TIN)

  • Employer Identification Number (EIN) | Social Security Number (SSN)

Business Phone Number

Primary Contact

Email Address

Employee details and payroll costs

SHOW YOUR WORK. The lender will want to see how the the requested loan amount was calculated.

Here's a spreadsheet that can assist with capturing the necessary employee details (e.g., names, hours worked) and payroll costs (e.g., salary, commission) for supporting documentation, as well as a sample PPP loan request calculator for the application.

Employee & Payroll Cost Details w_ Sample PPP Calculator.xlsx

Here’s a guide on what may classify as payroll expenses:

  • Payroll costs INCLUDE: employee salary, wages and commissions; payment of cash tips; payment of vacation; parental, family, medical or sick leave; allowance for dismissal or separation; payment required for group health benefits (including insurance premiums); payment of retirement benefits; or payment of state or local tax assessed on employee compensation; and for sole proprietors or independent contractors, income or compensation not in excess of $100,000 per employee.
  • Payroll costs EXCLUDE: compensation of an individual person in excess of $100,000 (when annualized); compensation to an employee whose principal residence is outside of the U.S.; qualified sick leave for which a credit is allowed under Section 7001 of the Families First Coronavirus Response Act; and qualified family leave wages for which a credit is allowed under Section 7003 of the Families First Coronavirus Response Act.

If you are using a payroll vendor such as Quickbooks, Gusto, BambooHR or any other payroll/accounting software, you should be able to run a report to obtain this information. You could also contact your support team, if you process your payroll in-house, or accountant to retrieve the required information.

2019 Tax Forms

Provide copies of any documents you may have available to include:

and cover 2019 and Q1 2020

Proof of mortgage or rent, mortgage interest, and utility expenses

While proof of office expenses may not be necessary for the loan, this will help with calculating how much of the loan proceeds could be forgiven for the 8-week period following loan disbursement.

Articles / Certificate of Incorporation

This must reflect the established date of legal creation.

Verification of all owners of over 20%, as documented by:

  • 2019 Schedule K-1s (required for S corporations); OR
  • 2018 Schedule K-1s with a statement explaining how/if 2019 ownership is different; OR
  • 2019 Form 1065 (U.S. Return of Partnership Income) if incorporated as a partnership.
  • For single-member LLCs, ownership is verified in personal 1040 Tax Return Schedule C; OR
  • Bylaws or Operating Agreement that explicitly state current ownership percentages;

Copies of a government-issued ID for all individuals owning 20% or more of the business

  • Each 20%+ owner must be accounted for when responding to required certifications in the PPP application form.
  • Along with each owner’s TIN, EIN or SSN, lenders may also require a government-issued ID such as a state-issued Driver’s License.
  • For alternative forms of ID, see the USCIS list of acceptable List A and List B documents (not List C).

Email addresses for all individuals owning 20% or more of the business


Proof of Active and Good Standing status of the business

    • Provide a screenshot or pdf file of the Secretary of State website showing your entity is both Active AND in Good Standing. Note: Sole Proprietorships or General Partnerships (whether you have a DBA or not) may not need to register with the state, so the state cannot issue you a certificate of good standing.
  • Alabama
  • Alaska
  • Arizona
  • Arkansas
    • You can secure a Certificate of Good Standing online and perform a search for a business entity using the search portal on the website for the Arkansas Secretary of State. If you are in “good standing,” you can purchase a Certificate of Good Standing for $25, which can be downloaded within 48 hours after purchase.
  • California
    • Perform a business search through the website for the California Secretary of State. The search results will not show the business’s standing, but will list whether a business is of “active” status or not.
  • Colorado
    • Run a business database search on the Colorado Secretary of State’s website to learn the status of your business’s standing and also get copies of certified documents.
  • Connecticut
  • Delaware
    • To check if your business is in good standing, run a name search on the Department of State: Division of Corporations web page. You can request the status of a business entity online for an additional $10. However, in order to obtain a Good Standing Certificate, you’ll need to make the request in writing or via fax by completing a Certification Memo.
  • Florida
  • Georgia
  • Hawaii
    • Request a Certificate of Good Standing after performing a search through the State of Hawaii’s online portal. The fee is $7.50.
  • Idaho
    • Check to see if your business is in good standing through the Idaho Secretary of State’s website. If it is, you can purchase a browser-generated Certificate of Existence online for $11.50. Or for a $12 fee, you can get an official certificate signed by the Secretary of State’s office.
  • Illinois
  • Indiana
    • Run an entity search through Indiana’s INBiz portal to learn your business status. Once you register for an account, you can request a Certificate of Existence through the Information Requests page.
  • Iowa
    • Search for business entities through the Secretary of State’s website. Eligible businesses can print a Certificate of Standing starting at $5. Each certificate has a special Certificate ID to validate its authenticity.
  • Kansas
  • Kentucky
    • To verify if your business is active and in good standing, use the FastTrack Business Organization Search feature on the Kentucky Secretary of State’s website. Certificates of Existence are available through the individual business entity’s page for $10.
  • Louisiana
    • Louisiana’s easy-to-use search portal lets you search by entity name, charter number, Trade Registration Number, name reservation number, officer name or agent name. Active records will appear in bold. At the top of the page is a link to “Buy Certificates and Certified Copies,” where you can order a Certificate of Existence for $20.
  • Maine
    • Run a corporate name search through the Maine Department of the Secretary of State website. Businesses with Good Standing are eligible to secure a copy of a Certificate of Existence. The fee is $10 for nonprofit corporations and $30 for all other company types.
  • Maryland
    • Search for your business’s name through the Maryland Business Express Portal to view your current standing. You can then order a Certificate of Status. The cost is $20 for the certificate, plus a $20 fee for expedited certificates.
  • Massachusetts
  • You can obtain a Certificate of Good Standing/Tax Compliance through the MassTax Connect Platform, or by phone or email. There is no fee for the Certificate of Good Standing/Tax Compliance.
  • Michigan
  • Minnesota
    • Perform a business entity search by searching business filings online. Depending on the type of business, Minnesota offers a Certificate of Existence or a Certificate of Good Standing. Online orders are $15.
  • Mississippi
  • Missouri
  • Montana
  • Nebraska
    • To get a Certificate Good Standing, first perform a corporate and business search. If available, you can print a copy online for a fee of $6.50, or for $10 if you prefer a hard copy mailed from the office of the Secretary of State.
  • Nevada
  • New Hampshire
  • New Jersey
  • New Mexico
  • New York
    • You can check your business standing through the state’s business entity database or by calling the New York secretary of state’s office in Albany at (518) 473-1654. However, a Certificate of Status document must be requested by mail or fax from the Department of State for a fee of $25.
  • North Carolina
    • To verify your business’s status, search the business search portal on the North Carolina Secretary of State website, where you can register and order a certificate.
  • North Dakota
  • Ohio
  • Oklahoma
    • To find the status of your company, run a business entity search. Once you register for an account, you can then select “Order Documents” online.
  • Oregon
  • Pennsylvania
  • Rhode Island
    • Search your business on the corporate database. Then you can order a Certificate of Good Standing by completing the request form. Online certificates are $7 for nonprofits and $22 for others.
  • South Carolina
  • South Dakota
    • First find your Business ID by searching South Dakota’s Certificate of Good Standing web page. You can then file for a Certificate of Good Standing and Existence, for a fee of $20.
  • Tennessee
  • Texas
    • Check the status of your business using the Taxable Entity Search Portal. You can request a “certificate of account status” online, or by phone, fax, or email. To receive an official certificate, you must complete Form 05-359.
  • Utah
    • After running a search using the Utah Business Search website, you can request a Certificate of Existence. The fee is $12.
  • Vermont
  • Virginia
    • Search for your business using the SCC eFile Search tool under “Certificate of Good Standing/Certificate of Fact.” You can then order a Certificate of Existence/Fact.
  • Washington
    • Visit the corporations page on the Washington Secretary of State’s website and click the Corporations and Charities Filing System button to register. You’ll need your 9-digit Unified Business Identifier (UBI) in order to obtain a certificate. You can then request a Certificate of Existence for $20 (plus a $50 rush fee).
  • Washington, D.C.
  • West Virginia
  • Wisconsin
  • Wyoming

Electronic funds transfer information

While there’s no field for it on the SBA form, it’s helpful to have your bank routing # and account # ready upon request, as the lender will use this information to wire loan proceeds if they receive an approval from the SBA. Routing numbers are nine-digit numbers that identify the financial institution that holds your bank account. If the account number is misidentified, the wrong bank account will be credited. If you’re unsure, you can find your routing information in one of four places:

  • The bottom of your checks
  • By logging into online banking
  • On your financial institution’s website, or
  • Look it up on the ABA website by inputting your bank’s name and its location.

Non-profits may need more info.

Approval from the board/ Board resolution. Here's a template.

You are now ready to proceed!

Feel free to print out the below document check list, dependent on your entity.

SBA_PPP_Checklist For Sole Proprietor.pdf
SBA_PPP_Checklist For Business.pdf